Office Manager – Corporate Office

Roers Companies is seeking a dedicated, efficient professional to join our team in Minnetonka, MN, as an Office Manager.

About Us

Roers Companies is an emerging leader in real estate development and property management. Headquartered in Minnetonka, Minnesota, we’re on a mission to elevate multifamily housing nationwide by developing and operating market-rate and affordable housing. Since our founding in 2012, our team has developed nearly $2 billion in real estate, representing more than 5,000 homes. The property management division, previously named Core Living, has ranked among America’s fastest-growing companies on the Inc. 5000 list for the past three years. Our team thrives on purpose-filled work, an entrepreneurial spirit, and unlimited growth potential.

About You

You’re driven to achieve ambitious goals. You’re passionate about your work. You step up when the team needs an extra hand and excel in a fast-paced environment. You can operate independently with the tasks assigned to you. You act with integrity and empathy for the people around you. You make smart decisions because you get the big picture and ace the little details. In other words, you share our corporate values — passion, work ethic, teamwork, integrity, and ownership mindset.

Responsibilities

As the Office Manager, you will provide high-level administrative assistance and support across all departments in the corporate office. Daily tasks include:

  • Successfully handles a high volume of work and balance priorities to meet established deadlines.
  • Support the front office, answer phones, schedule appointments, purchase supplies, manage corporate vendor and software accounts, and manage mail distribution.
  • Support staff by managing calendars, daily schedules, and perform any errands as requested.
  • Provide high-level assistance for a director, including drafting Project Management Agreements, submitting expenses, managing professional social media profiles, scheduling appointments and social events, and general calendar management.
  • Organize travel with detailed itinerary, preparations, etc.
  • Provide IT support as an extension of the IT department, including purchasing equipment and setting up remote access for property phones.
  • Maintain organization and cleanliness of the office space, conference rooms, kitchen, and storages spaces.
  • Manage the supply of office groceries and place weekly lunch orders.
  • Plan and execute special projects, such as departmental or company events, offsite meetings, and team-building events.
  • Participate in employee training and new hire orientation, in addition to purchasing supplies and equipment, and setting up the workspaces.
  • Promote policies that ensure positive interaction between administrative staff and other personnel.
  • Conduct ongoing needs analysis and tactfully identify opportunities for process improvements.
  • Schedule regular maintenance for the company vehicle and maintain records for all company vehicles.
  • Generate documents per the organization’s standards.
  • Proactive in anticipating needs of the office and solving challenges before they become a problem.
  • Perform additional project work and other duties as assigned.

Requirements

  • Bachelor’s degree is preferred
  • High school diploma or GED, 1-2 years related experience
  • 2+ years of relevant work experience
  • Computer skills: Microsoft Word, Excel, One Note, Outlook, Power Point, and Adobe Acrobat
  • Exceptional communication skills, customer service skills, ability to interact with wide range of people, and maintain discretion and confidentiality.
  • Must be organized, detail oriented and have good time management skills.
  • Strong problem solving and decision-making skills.
  • Ability to work a flexible schedule, understanding that your scheduled workdays may vary according to staffing and company needs.
  • Entrepreneurial ownership mindset –makes smart decisions for business, puts clients and teammates first, collaborative, inquisitive, self-motivated, and operates on trust (not fear).
  • High integrity – trusted, direct, truthful. Embodies confidence and admits mistakes.
  • Works as a team player. Operates with the understanding that we do our best when we work together.
  • Passionate about your work and our company goals and vision.
  • Strive to achieve ambitious goals – loves to be challenged, determined to win, works tirelessly to achieve results.
  • Ability to organize and manage multiple priorities within established deadlines.
  • Ability to perform the physical functions of the position, which may include, but are not limited to: ability to walk the property, including up to 6 flights of stairs, to complete physical inspections.
  • Maintain neat, well-groomed, professional appearance.

Benefits & Perks

Our full-time employees are eligible for these benefits and perks:

  • Medical, dental, and vision insurance including Health Savings Account
  • Life and AD&D insurance
  • Short-term disability insurance
  • Retirement savings
  • Corporate holidays and PTO
  • Free office lunches
  • Monthly social outings
  • Free stays in our properties’ guest suites
  • Shorter Friday workdays during summer

Roers Companies is focused on building a workforce that is diverse and inclusive. We are an Equal Opportunity Employer and consider applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis forbidden under federal, provincial, or local law.

Candidates will be required to pass a criminal background check and motor vehicle report.

In order to be considered for this position, applicants must complete a survey at this link:

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